Prompt library — 12 prompts
Weekly planning, focus, inbox triage and getting out of your own way.
Use this on a Monday morning (or Sunday night) to turn a cluttered head into a workable week.
Here's everything on my mind for this week, unsorted: [BRAIN DUMP EVERYTHING]. Sort this into: must happen this week, should happen but could slip, and things that aren't actually urgent even though they feel that way. Then suggest which 3 things deserve my best focus time.
Use this once to build rules, then apply them instead of treating every email as equally urgent.
Help me build triage rules for my inbox. My recurring email types are: [LIST TYPES — e.g. client questions, newsletter replies, invoices, cold pitches]. For each type, suggest: respond immediately, batch for a set time, delegate, or archive/ignore. Be honest about which categories I'm probably over-attending to.
Use this each morning to convert a long list into a short, real priority set.
Here's what's on my plate today: [LIST TASKS/MEETINGS]. Help me pick the top 3 that matter most, considering what's actually time-sensitive versus what just feels urgent. For each, note the one thing that would count as 'done' by end of day.
Use this before a meeting you didn't organize but need to show up prepared for.
Here's the agenda for my upcoming meeting: [PASTE AGENDA]. Help me prep: what decision or input is this meeting expecting from me specifically, what context do I need to have ready, and one question I should make sure gets asked if no one else raises it.
Use this for decisions worth learning from later, not routine choices.
I'm making this decision: [DESCRIBE THE DECISION]. Help me log it properly: what I decided, the key factors that drove it, what I expect to happen as a result, and a date to revisit and check whether it played out as expected.
Use this weekly to catch tasks that have quietly become 'yours' by default rather than by need.
Here's my task list for the week: [LIST TASKS]. For each, tell me if it genuinely requires me specifically, or if it could go to [TEAM MEMBER/CONTRACTOR/TOOL]. Be honest about tasks I'm holding onto out of habit rather than necessity.
Use this at the end of a week to catch drift between intentions and actual time spent.
Here's roughly how I spent my time this week: [DESCRIBE OR PASTE A ROUGH LOG]. Help me reflect: where did energy and time go that didn't match my stated priorities, and what's one adjustment worth trying next week (not five — one).
Use this to convert a messy note or voice memo into an actual actionable list.
Here's a stream-of-consciousness dump of everything I need to do: [PASTE]. Turn it into a clean task list: each item as a clear action (verb first), grouped by project or context, with anything vague flagged so I can clarify it myself.
Use this to keep a Notion or Obsidian knowledge base consistent instead of dumping raw notes in unsorted.
Here are raw notes from [SOURCE — a call, an article, a course]: [PASTE]. Restructure them for my knowledge base: a one-line summary, key points, and any action items separated out. Suggest 2-3 tags/categories that connect this to related notes I might already have on [RELATED TOPICS].
Use this once to design the routine, then follow the checklist daily.
Help me build an end-of-day shutdown routine. I want to: capture anything unfinished so I'm not holding it in my head overnight, note the one thing to start with tomorrow, and close out without checking email one more time. Give me a 3-step checklist I can actually follow in under 5 minutes.
Use this at the end of a quarter for a structured reflection instead of a vague 'how did it go'.
Help me reflect on this past quarter. Prompts to walk me through: what actually moved the business forward versus what felt busy but didn't, what I'd stop doing if I were starting the quarter over, and one thing worth carrying into next quarter unchanged. Ask me one question at a time.
Use this when you know what you need to say but keep softening it into something that doesn't actually say no.
I need to say no to or push back on [REQUEST/SITUATION]. Help me draft a short, direct email that declines or sets the boundary clearly without over-explaining or over-apologizing. Keep it warm but firm — no excessive justification.