Template — Figma
AI Workflow Map
The reference workflow diagram for how a piece of content or a client deliverable moves from raw input to published output — precise enough to redraw as a swimlane diagram with a stage per column.
A horizontal swimlane diagram: one lane per stage (left to right), with tool icons inside each stage box and an arrow labeled with the handoff between stages. Human-review stages are marked with a distinct icon or color to make the human-in-the-loop points visually obvious at a glance.
1. Capture
- Wispr Flow (voice-to-text)
- Granola (meeting notes)
Raw idea or client conversation becomes a text note or transcript — no editing yet, capture only.
2. Draft
- Claude or ChatGPT
Raw notes go in with a specific prompt (context + role + action + format + tone); a structured first draft comes out — human still owns the point being made.
3. Human review
Human in the loop- Maria (manual review)
Draft is checked against the voice guide and the hype/banned-phrase checklist; facts and claims are verified against source material. Nothing moves forward unreviewed.
4. Organize
- Notion (content calendar)
- Obsidian (knowledge base, if source material gets filed for reuse)
Approved draft is logged into the Content Calendar with pillar, format, and publish date assigned.
5. Design
- Canva (carousels, graphics)
Copy is placed into the editorial template (cream background, serif headline, thin dividers) — design does not alter the reviewed copy without a second human check.
6. Automate distribution
- Make (scheduling and cross-posting automation)
Approved, designed asset triggers a scheduled post across the relevant channels — automation handles the mechanical posting step only, never the content decision.
7. Publish
- Native platform (LinkedIn, Instagram, TikTok, YouTube)
Post goes live; publish date and channel are marked in the Content Calendar.
8. Review performance
- Platform analytics
- Notion (Performance Note field)
One-line performance note is logged back on the original Content Calendar row, feeding the next Quarterly Content Strategy pass — the loop closes back to planning, not a dead end.
Boxes with 'HUMAN-IN-THE-LOOP' in the stage name should be visually distinct (e.g. a solid border vs. dashed) in the redrawn diagram — the whole point of the map is to make it obvious where automation stops and judgment starts.